How does Soobrief identify when a Trello card is completed?

You establish one definitive completion signal in the board settings: typically a list named 'Done' or 'Shipped'. When a card moves into this list, Soobrief receives a webhook event, captures the transition timestamp, and tracks the card.

Can I connect a Notion task database?

Yes. You can select your Notion team database and map the 'Status' property (e.g., 'Done' or 'Completed') as the completion trigger. Soobrief queries newly completed records for the selected weekly window.

Can tasks from both Trello and Notion merge into a single weekly update?

Yes. Soobrief's multi-source aggregation allows engineering to use Trello while design and operations use Notion; completed tasks from both platforms are unified into a single grouped update by product area.

Can historical cards completed before setup be included?

Yes. Soobrief includes a historical backfill feature that imports completed cards from your specified date range.

Automated Changelogs From Trello and Notion: A Complete Implementation Guide

How to turn completed Trello cards and Notion database records into structured weekly product updates and changelogs with zero manual copy-pasting.

Soobrief Team — Product & Growth, Sooapps · 2026-09-14

In short

Your Trello boards and Notion sprint databases already record everything your engineering team ships; what is missing is an automated pipeline to detect completion timestamps and map items to product categories. Soobrief bridges both sources directly, using verified webhooks and deterministic rules to turn raw task lists into human-reviewed Markdown release notes in under three minutes.

One of the great paradoxes of modern software development is that while teams use elegant trackers like Trello or Notion for day-to-day execution, compiling their weekly progress still relies on manual copying and pasting into documents every Friday afternoon.

Your Trello boards and Notion databases already capture the exact historical record of what shipped. The missing link is an automated pipeline that filters completed work, deterministically groups it by product area, and synthesizes an editable, high-conviction narrative.

This guide provides a step-by-step blueprint for automating weekly changelogs from Trello and Notion using Soobrief.

1. Trello Integration: Transforming a Kanban Board Into a Queryable Changelog

Trello is beloved for its visual simplicity. When connecting Trello to Soobrief, three foundational architectural decisions ensure complete reliability:

Step 1: Authentication Mode (Automatic OAuth vs. Manual API Key)

Soobrief provides two onboarding pathways for Trello:

Automatic Authorization: One-click OAuth connection where webhooks are registered and managed programmatically.
Manual Credentials: Enterprise environments requiring zero third-party app installs can provide workspace-scoped API keys, application secrets, and user tokens directly.

Step 2: Establish a Single Completion Signal

The most frequent cause of duplicate or dropped items in automated reporting is listening to competing signals (e.g., counting both a *"Done"* list and a *"Released"* label).

Best Practice: Pick the dedicated Done or Shipped list as your primary signal. When a card enters that column, Soobrief's webhook logs the card ID, title, and exact transition timestamp.

Step 3: Map Boards to Product Areas

If your team operates across multiple boards (e.g., *Core Web*, *Mobile iOS*, *Billing Engine*), map each board directly to a product section. If you maintain one central board, map Trello card labels to feature categories.

2. Notion Integration: Reading Sprint Databases Reliably

Notion's flexible database schema makes it an attractive hub for sprint tasks and product roadmaps.

Step 1: Database Grant and Property Mapping

Grant Soobrief access to your designated Sprint Tasks database.

Step 2: Status Property Binding

Identify your primary completion column:

Set the completion filter to match status options like Done, Shipped, or Released.
If your database includes a Project or Component relation or select tag, map it directly to Soobrief's product hierarchy.

3. The Deterministic Grouping Advantage: Zero AI Guesswork

Generic AI tools prompt an LLM with 50 unformatted tasks and ask it to *"organize these into neat categories."* The result is unpredictable: a backend database migration might end up under *"Marketing Highlights"*, and category names will drift erratically from one week to the next.

The Soobrief Rule:

Grouping is 100% deterministic and rule-based.
If a card has the label Infrastructure, it is categorized under Infrastructure by strict code logic.
Given identical inputs, the engine produces identical structural hierarchies every single time.
The language model is used solely to write crisp, executive-ready prose on top of pre-verified bullet points; it never decides the grouping.

4. The 3-Minute Friday Workflow

Once your sources are connected, your Friday update routine becomes effortless:

Select the Date Window: Soobrief gathers all cards completed across Trello and Notion between Monday morning and Friday afternoon.
Review & Exclude: Deselect any purely internal administrative tickets with a single click.
Generate Draft: Soobrief drafts a structured Markdown document in your preferred language and tone.
Approve & Broadcast: Perform any quick copy tweaks in the inline editor, then copy to clipboard, push to your team's Slack release channel, or publish to your embedded widget.

Summary

Eliminate status chasing and blank-page anxiety once and for all.

By bridging Trello and Notion directly into Soobrief:

Shipped engineering work is never omitted or forgotten,
Hallucinations and data leakage risks are completely engineered out,
A 3-hour Friday chore is compressed into a 3-minute executive sign-off.